Privacy Policy
London Venture Club Limited
Revision Record
| Date | Summary | Reason |
|---|---|---|
| 2026-06-26 | Version 1.0 | First published version |
1. Who We Are
London Venture Club Limited (“Venture Club”, “we”, “us”, “our”) is the data controller for personal data processed in connection with our membership community, website, and operations.
- Registered in England and Wales — Company No. 16531072
- Registered address: 3rd Floor, 45 Albemarle Street, London, W1S 4JL
- ICO registration number: ZC004268
- Contact for data protection matters: mike.mcclelland@londonventureclub.com
2. What This Policy Covers
This Privacy Policy explains how we collect, use, store, share, and protect personal data relating to:
- Prospective members — individuals who express interest in or apply for membership
- Members — individuals and corporate representatives admitted to Venture Club
- Chapter Operators — individuals and entities licensed to operate a Venture Club chapter
- Website visitors — individuals who visit our website without applying or holding membership
- Event attendees — guests and invitees attending Venture Club events
It should be read alongside our Cookie Policy and our Member Terms and Conditions.
3. Personal Data We Collect
3.1 Data You Provide Directly
| Category | Examples |
|---|---|
| Identity | Full name, job title, company, professional biography |
| Contact | Email address, telephone number, postal address |
| Application information | Referral source, professional background, sector, investment history |
| Payment | Billing address; payment details are processed by our payment processor and not stored by us |
| Communications | Correspondence with Venture Club staff or chapter teams |
| Mentoring | Pairing preferences, stated goals, session notes (where voluntarily shared) |
3.2 Data We Collect Automatically
When you visit our website we may collect technical data including IP address, browser type, device identifiers, pages visited, and time and duration of visits. See our Cookie Policy for details.
3.3 Data From Third Parties
We may receive information about prospective members from existing members who refer them, or from professional networks as part of the application due-diligence process.
4. How and Why We Use Your Personal Data
| Purpose | Legal Basis |
|---|---|
| Processing and evaluating membership applications | Legitimate interests (operating a selective membership community) |
| Administering your membership account and benefits | Performance of contract (Member Terms and Conditions) |
| Processing and collecting membership fees | Performance of contract |
| Operating the member community platform and directory | Performance of contract |
| Communicating event invitations, briefings, and publications | Performance of contract; Legitimate interests |
| Matching members for the LVC Mentoring Programme | Performance of contract |
| Enforcing Member Terms and Conditions and the Member Code of Conduct | Legitimate interests; Legal obligation |
| Managing chapter operations (Chapter Operators only) | Performance of contract (Licence Agreement) |
| Sending service communications to members | Performance of contract |
| Sending marketing communications about Venture Club | Consent; or Legitimate interests (soft opt-in where applicable) |
| Complying with legal and regulatory obligations | Legal obligation |
| Fraud prevention and security | Legitimate interests; Legal obligation |
| Website analytics and improvement | Legitimate interests; Consent (where cookies are used) |
We may send service communications to members as part of administering membership. We may send marketing communications where we have consent or where the law permits us to rely on legitimate interests, including the soft opt-in where applicable. You can opt out of marketing communications at any time.
We do not use your personal data to make automated decisions that produce legal or similarly significant effects without human involvement.
5. Sharing Your Personal Data
5.1 Within Venture Club
Member data is held centrally by London Venture Club Limited. Chapter Operators may access member data only as necessary to operate their licensed chapter and are required to handle it in accordance with our data processing agreement and applicable law.
5.2 Service Providers
We share personal data with third-party service providers who act as processors on our behalf, including:
- Payment processing providers
- CRM and membership management platform providers
- Email communication platforms
- Event management tools
- IT infrastructure and security providers
All processors are contractually required to process data only on our instructions and to maintain appropriate security standards.
5.3 Member Directory
Core professional profile information (name, job title, and sector) may be visible to other current members where this is necessary to provide the member community platform. This processing is based on performance of contract and legitimate interests. Optional profile fields will be shared only where members choose to complete them.
5.4 Legal and Regulatory Disclosure
We may disclose personal data where required by law, court order, or the request of a competent regulatory authority.
5.5 Business Transfers
In the event of a merger, acquisition, or transfer of assets, personal data may be transferred to the relevant successor entity, subject to equivalent privacy protections.
We do not sell personal data to third parties.
6. International Transfers
Where we transfer personal data to countries outside the United Kingdom, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements (such as the International Data Transfer Agreement or adequacy decisions). We will inform you of any material international transfers that affect your data on request.
7. How Long We Keep Your Data
| Data Type | Retention Period |
|---|---|
| Active member data | Duration of membership |
| Post-membership records | 7 years from termination (for contractual and accounting purposes) |
| Unsuccessful application data | 12 months from decision |
| Payment and financial records | 7 years (legal/accounting obligation) |
| Marketing consent records | Duration of consent plus 3 years |
| Website visitor logs | 13 months (rolling) |
| Mentoring session notes | Duration of membership, then deleted unless required for a dispute |
8. Your Rights
Under UK GDPR and the Data Protection Act 2018, you have the following rights:
- Right of access — to receive a copy of the personal data we hold about you
- Right to rectification — to have inaccurate data corrected
- Right to erasure — to request deletion where we no longer have a lawful basis to hold it
- Right to restriction — to limit how we process your data in certain circumstances
- Right to data portability — to receive your data in a structured, machine-readable format
- Right to object — to processing based on legitimate interests or for direct marketing
- Rights related to automated decision-making — not to be subject to solely automated significant decisions
To exercise any of these rights, contact us at mike.mcclelland@londonventureclub.com. We will respond within one month. We may need to verify your identity before processing a request.
9. Complaints
If you have a concern about how we handle your personal data, please contact us in the first instance at mike.mcclelland@londonventureclub.com.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
- Website: ico.org.uk
- Helpline: 0303 123 1113
10. Security
We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, destruction, or alteration. Our payment processing is handled by PCI-DSS compliant providers; we do not store card details.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Where changes are material, we will notify members directly. The current version will always be available on our website. This version is dated 26 June 2026.
London Venture Club Limited
Registered in England and Wales
Last updated: 26 June 2026